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The EBP Project: Towards the Future

The EBP Project: Towards the Future

SPECIAL TOPIC SEMINAR

Overall learning goal

In this special topic, one day seminar, the Lead Data Team (LDT) focus on the evolution of the Evidence Based Practice (EBP) Project and their roles in developing it.

The one day seminar is split into a morning session, looking back at the progress of the project to date with the goal of creating a timeline of the work done to date, and an afternoon session, looking ahead. The final goal for the day is to form a concise idea about what the next chapter should look like.

Synopsis

In this special topic seminar, facilitated by a consultant from SPARK Organisations, the Lead Data Team (LDT) focus on the evolution of the Evidence Based Practice (EBP) Project. The process involves creating a timeline of the EBP’s work to date, an environmental scan of current trends related to evidence-based practice, and a focus on what the next chapter will hold for the team and the project as a whole.

The LDT is a subgroup of the EBP Project and works and learns together as a Professional Learning Community. The aim of the LDT is to support English Sector School Boards and teams to build capacity.

The one day seminar is split into a morning session, looking back at the progress of the project to date, and an afternoon session, looking forward to where the current turning point in the LDT might lead. The day is predominantly made up of group activities and feedback, ensuring the LDT members are pivotal in the planning, and is facilitated by both the EBP project lead and a SPARK consultant.

Instructional design

Introduction

The EBP Project lead begins by acknowledging that the project is in its seventh year and that it is at a turning point, emphasizing a need to examine the evolution of the project and identify the needs of the team, in light of current trends and practices across Quebec’s English School Boards. The day’s goals are set and the day’s agenda is reviewed.

Warm-up

Warm-up: Participants are asked to introduce themselves and share the most important way they use data in their work.

Development
Activity 1 - timeline of EBP Project’s history

The facilitators hope to integrate long-standing and new members of the LDT and establish a shared understanding of where they are in the evolution of the EBP project.

Activity 1 - timeline of EBP Project’s history: In a facilitated brainstorming session, participants are asked to call out five to eight milestones in the history of the LDT. The facilitator adds identified milestones to the timeline and encourages participants to continue adding throughout the day and to reflect on what they might take from this activity.

Activity 2 - environmental scan of what’s happening ‘out there’

While continuing to integrate members, the focus turns to analyzing the changing needs and assets in schools and understanding the implications of having an agenda for the LDT that moves the team forward.

Activity 2 - environmental scan of what’s happening ‘out there’: The group participate in a facilitated ‘jump up and join in’ process to identify trends related to evidence-based practice in Quebec English schools over the pastsix years. Participants are asked to call out trends they know about, to be noted on a poster. They also add trends observed in their own environments. Following the initial brainstorm, participants form mixed groups to discuss three key insights from the environmental scan that they each identified individually. This is subsequently shared as a whole group.  

Activity 3 - morning review:

Activity 3 - morning review: The morning session and outcomes are reviewed and participants are asked to reflect on key insights to understand what is most significant for them and determine their preferred future direction for the LDT.  Participants are asked to answer the question: What do I want to bring to this group?

The participants thoughts are shared at the end of the day’s seminar and help to inform the project and lead the LDT into the next chapter of their work.

Activity 4 - the member perspective through paired interviewing:

The EBP Project lead reminds participants of the activity “what’s in it for you” from last session and introduces the summaries, posted on the walls around the room. These may be a useful starting place for reflection and an opportunity for participants to challenge ideas before today’s activity takes them deeper.

Activity 4 - the member perspective through paired interviewing: Participants are asked to pair up with someone they don’t know well and interview each other for 20 minutes each to help each other dig deeper into their reflections. Three main questions are used to guide the interviews:

  • Reflect for a moment and recall a ‘peak experience’ you had related to evidence-based practice.

  • What do you think were some key factors that contributed to this being such a memorable experience for you?

  • What is most important to you personally about participating in the EBP LDT? Why?

The interviews are followed by a whole group discussion around the emerging key themes and how these can be aligned to form a response to the the turning point in the EBP Project’s story and the LDT’s journey.

Activity 5 - the renewed agenda for the EBP Project

The final goal of the LDT for the day is, looking at the work the team has done, to form a concise idea about what the next chapter should look like.

Activity 5 - the renewed agenda for the EBP Project: Participants are separated into groups to spend 20 minutes writing a sentence that captures what the next chapter will look like. Each group is asked to share their sentence as well as any unresolved issues with the whole group and to discuss.

Conclusions

Comments are made on the durability of the LDT and acknowledgment is given to the lead’s significant contribution. The lead asserts that the team works well because a community has been built around a shared goal and vision and that members ‘walk the talk’ in their respective contexts. Books are handed out in preparation for the next seminar.

Evaluation

Participants are asked to complete the feedback forms provided, which will be summarized and shared with the group at the next seminar to initiate discussions.